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A virtual data room can be used to accelerate deals. It offers a simple and secure way to share documents, without the risks of sharing sensitive information via email. But how can founders ensure they select the best tool for their needs? Find a company that provides a range of secure, robust tools to manage due diligence documentation. This includes not just storage capacity but also permission settings and auditing capabilities, watermarking and more.

Typically it is used to oversee the process of due diligence, typically in connection with M&A but it may also be required for equity or fundraising transactions or during helpful hints business restructuring or bankruptcy proceedings. Due diligence involves examining important business data that could have a negative impact on the reputation or financial health for both parties if it was to be disclosed.

A good data room allows granular access to the document and folder levels so that a certain group of users have access to only specific information. The data room should also offer a set of reports detailing user activity to enable administrators to keep track of the tasks, Q&A threads as well as document uploads and reads.

The best data room software should also make it easy to create a flexible and commodious folder structure that is suitable for each due diligence project. A reliable virtual data room will allow users to add notes to documents that are only seen by them. Other users of the data room can’t see these notes.