Organizing the workflow of your company can boost efficiency and productivity, reduce redundancies, boost communication and also save time. It will be easier to spot problems and improve processes.
The first step to organize an organization is to identify what tasks must be completed and what steps are involved, and who is responsible for each step. To aid in the development of the current process it is essential to identify all stakeholders and bring them together to brainstorm. These subject matter experts will provide more information about the places where handoffs take place and the sequence of work and any other variables to be considered.
A film production team, for instance there could be employees working on research and editing footage, gathering materials, or pre-production. A workflow can bring everyone together and help them prioritize their tasks, ensuring that all deadlines are met, while reducing the chance of miscommunication.
Workflows can be developed and implemented using many different tools but the most widely used and efficient are software for managing projects. Using software like Kanbanchi makes it simple to create lists and assign tasks. The process can be documented, and later shared with teams to work. Often, a transition time is necessary to allow employees to get comfortable with the new workflow model. This can be achieved through holding “office hour” sessions with tech experts who will answer any questions you might have and to ease the transition.
Certain processes consist of multiple workflows. For example procurement is one process which includes a variety of related workflows. Each workflow is designed to meet the specific business objective. They are therefore all interconnected, and must be monitored in order to ensure that they are meeting their goals for business.