Traditionally companies have relied on email to share InfoSec documents with potential buyers. However, this method puts information at risk, as it exposes it to compromised inboxes and phishing attacks. Data rooms are a better alternative, allowing companies to share documents quickly and securely documents for due diligence, while maintaining control over their data.
A virtual dataroom is a cloud-based, secure option that lets you store, share and access your private documents with the highest level of protection. A VDR is a superior security option than a personal file sharing program or storage tool. It comes with advanced encryption and auditing capabilities, as well as dynamic data watermarking and more.
Additionally, many features are designed to aid in making the due diligence process more efficient and effective for all the parties involved. For example an Q&A module can help you create a more organized and structured environment to facilitate due diligence questions and answers. You can reduce time by creating favorites, and then navigating to frequently used folders and documents.
Another important feature is a secure messaging tool that allows users to communicate with each other within the data room, which saves them from having to bounce between different applications, and enhancing privacy security. Two-factor authentication which requires additional data or codes to log into the VDR can also help to secure information. You can also look up the IP address as well as the device and location of the user who is logging in, reducing the chance of misuse or leaks.