A virtual data room (VDR) is an online storage space for the secure sharing of digital documents. VDRs integrate cloud storage with security to enable users to access shared data via any internet-connected device at any time. VDRs enable companies to share data more conveniently and securely than physical data rooms or other digital sharing methods.

Modern data rooms provide a variety of security features for documents, which allow granular control on who can access, print or save a document. It should also have a search https://gb-ware.com/ function that can locate information within documents and files, such as PDFs, and offer intelligent results. It should also include the capability of processing documents to convert handwritten text, paper documents and text saved in images into digitally-readable formats. It should be able monitor and record user activities at the page level, providing a detailed audit for compliance purposes or use in cases of dispute.

Since a lot of users will be unfamiliar with the platform, it’s vital that the VDR provider offers extensive user onboarding and training sessions. This could be via webinars, video tutorials or other online interactive sessions. A VDR should also be able of integrating seamlessly with popular productivity software such as tools for managing projects or communication platforms as well as document editing applications. This will enable better navigation and more efficient collaboration. It should also offer advanced cross-platform and mobile compatibility to allow users to work remotely.